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Graduate Bulletin 1999-2001

GRADUATE ADMISSION

ACTING DEAN OF ADMISSIONS AND ENROLLMENT MANAGEMENT: Deborah C. Stieffel, M.S.
OFFICE: 315 Marquette

Admission to graduate studies at Loyola University represents a selection based on the personal and academic records of the applicants. The appropriate graduate studies committee of the discipline involved examines the applicant’s records for evidence of potential for graduate study.

Loyola’s graduate program is devised to select students with strong potential for graduate study, intellectual achievement, and personal character, without reference to race, sex, or creed.

APPLICATION DEADLINES

Qualified applicants may enroll at the beginning of the fall, spring, or summer term. August 1 for the fall term, January 5 for the spring term, and May 1 for the summer term are the deadlines for admission as a degree-seeking student. Applicants for the communications program or for any of the education programs need to contact the respective departments for deadline dates. Students may be admitted as non-degree or transient students after these dates. Non-degree and transient students are ineligible for certain types of state and federal aid.

ACADEMIC REQUIREMENTS

An applicant for admission must present as proof of his or her preparation for graduate study the following: transcripts attesting to a bachelor’s degree, normally in a field appropriate to the graduate work, at least two letters of recommendation by professionals in the field who can attest to the applicant’s professional competence, a resume of work experiences and a statement of educational goals.

Admission to graduate studies allows the student to enroll in all graduate courses not restricted to degree candidates. A prospective student should examine the candidacy requirements for the appropriate degree very closely for requirements that must be met by each student. Please refer to the individual department regarding specific admission requirements.

DEFINITIONS FOR APPLICANTS

Educational Levels

UNDERGRADUATE—Students who have not received a bachelor’s degree or who wish to pursue a different bachelor’s degree than already earned.

GRADUATE—Students who have received a bachelor’s degree and wish to enroll in either graduate or undergraduate course work.

Classifications

DEGREE SEEKING—Degree-seeking students are those students who wish to pursue a degree at Loyola University.

NON-DEGREE SEEKING—Non-degree-seeking students are those students who wish to enroll at Loyola on a continuing basis but not pursue a degree program.

Non-degree-seeking freshmen, transfer and graduate students are required to meet the minimum standards set for degree-seeking students in those categories.

TRANSIENTS—Transient students may be admitted for any one semester. In order to continue their enrollment in the next semester, transient students must apply as non-degree-seeking students and submit those credentials required by the admissions committee.

A student who is a one-semester visiting, non-degree-seeking student at Loyola can be categorized as a Freshman or Transfer Transient I. A Freshman Transient I must submit an unofficial high school transcript or GED scores and unofficial ACT or SAT scores. A Transfer Transient I must submit either a letter of good standing from their present institution (cannot be classified as on probation, suspension or dismissal) or a final grade report from their present institution.

A student who is seeking regular admission to Loyola University as a continuing full-time or part-time degree- or non-degree-seeking student but has not been able to supply all official credentials to the Office of Admissions by the last day of late registration can be categorized as a Freshman or Transfer Transient II. A Freshman Transient II must submit an unofficial high school transcript or GED scores, unofficial ACT or SAT scores, a completed essay, and a counselor or teacher recommendation. A Transfer Transient II can be admitted with unofficial copies of transcripts from all institutions attended. If the Freshman or Transfer Transient II wishes to continue in a subsequent semester, all official credentials must be received by the Office of Admissions by registration deadlines.

Admit Types

GRADUATE FRESHMEN—Students who will have received an undergraduate degree prior to the planned term of enrollment. All degree-seeking graduate freshmen are required to submit the application, non-refundable application fee, two official undergraduate college transcripts from each college attended, two letters of recommendation and the results of national tests if required for the specific graduate program, a resume of work experiences and a statement of educational goals.

GRADUATE TRANSFER STUDENTS—Students who have attended another college or university at the graduate level. Transfer applicants must submit the same credentials as freshmen and, in addition, two official transcripts from each graduate institution previously attended, whether or not credit was earned.

GRADUATE READMITS—Students who have previously enrolled at Loyola at the graduate level (does not include continuing education and non-credit courses). Readmits need only complete the application form if they have not attended another institution since their last enrollment at Loyola or less than two years has elapsed. Readmits who have not been enrolled for two years and who plan to seek a degree are required to resubmit full credentials.

Admission Actions

ADMITTED—The applicant is admitted to the graduate program for the term designated on the application.

CONDITIONALLY ADMITTED—The applicant is admitted, but on probation. The circumstances of the probation are stated in the letter of admission.

DEFERRED DECISION—The decision is deferred until additional information is collected on the applicant. The applicant will be informed of the information needed.

DENIED—The applicant is not admitted to the graduate program. This action is taken after the applicant is considered for all other admission actions.

APPLICATION PROCESS

Decisions regarding admissions are made under a policy of rolling admissions. Notification of admission under this plan will be mailed as soon as possible after receipt of all necessary credentials. Applications to the Department of Communications will not be reviewed until the application deadline date. If admission is deferred, the applicant will be considered again when the requirements for consideration are met.

POLICIES AND REGULATIONS

Students are enrolled at Loyola in accordance with the policies and regulations defined in the university bulletins, the published schedules and Student Handbook. Readmitted students are subject to the policies in effect at the time of their readmission. The university reserves the right to clarify and change policy in the course of a student’s enrollment.

All applicants and Loyola students are required to provide complete, correct and truthful information on all university applications, forms and correspondence. Administrative decisions and actions based on incomplete, incorrect, or false information are subject to immediate review and/or reversal. Applicants or students who provide such information are subject to corrective administrative and disciplinary proceedings including, but not limited to, dismissal from the university.

EXCLUSIONS

Students excluded by a university are ineligible for admission to Loyola depending on the exclusion regulations and recommendations of the excluding university.

EARLY ADMISSION

The programs of music education, music therapy and education will admit, upon receipt of approved application for graduate studies, Loyola undergraduate students who meet all of the academic requirements for admission except a degree on a provisional basis provided they meet the following additional requirements: they must have a B average or better in their upper division major work; they must not lack more than six hours for their bachelor’s degree. Such students may schedule a total of six hours of graduate work; their schedule in any one semester may not exceed 12 credit hours. The graduate courses will not count toward the undergraduate degree requirements.

INTERNATIONAL STUDENTS

International students who desire to enter Loyola must comply with the basic admission requirements established. In addition these applicants must satisfy all provisions of the Immigration Act. Students are expected to be proficient in English.

The applicant whose primary language is not English must show a proficiency in English adequate for graduate level study by scoring at least 550 on the Test of English as a Foreign Language (TOEFL). These scores are valid for two years from the date of the test. Graduates of U.S. institutions may substitute the obtained degree in lieu of the TOEFL. For information on the Test of English as a Foreign Language (TOEFL), write directly to: TOEFL/TSE Services, P. O. Box 6151, Princeton, New Jersey 08541-6151. Additional testing options may be requested through the Office of Admissions.

TRANSFER OF ACADEMIC CREDIT

Students who have earned academic credit at another accredited college or university may be allowed to transfer a maximum of six credit hours, with the approval of the departmental graduate studies committee and the dean. Each degree program has certain restrictions concerning acceptance of courses completed at other institutions. Transfer of credits earned more than five years prior to enrollment will ordinarily not be considered.

Transfer students will be informed of the amount of credit which will transfer prior to their enrollment, if possible, but at the latest, prior to the end of the first academic term in which they are enrolled.

DEGREE CANDIDACY

Degree candidacy is an intermediate status in the normal progress for a graduate degree. Each program has published its specific requirements for admission to candidacy in the appropriate section and should be carefully considered by the applicant prior to application for admission to begin graduate work.

Ordinarily students should expect to qualify for admission after they have completed at least 12 credit hours but no more than 15 credit hours of graduate work. Each student is responsible for completing the application for candidacy at the proper time. The appropriate graduate studies committee will examine each application for candidacy both objectively with respect to courses and grades and subjectively with respect to the student’s likelihood of being able to complete the degree requirements. When admitted to candidacy, the graduate studies committee will inform the student of the course and examination requirements remaining for the degree.

TERM FOR COMPLETION OF DEGREE REQUIREMENTS

Under all but extreme circumstances all course requirements for a graduate degree must be completed in a seven-year span. Exceptions to this regulation require approval of the appropriate graduate studies committee and the dean.

POLICY ON NONDISCRIMINATION

Loyola University New Orleans has fully supported and fostered in its educational programs, admissions, employment practices, and in the activities it operates the policy of not discriminating on the basis of age, color, disability, national origin, race, religion, sex/gender, or sexual orientation. This policy is in compliance with all applicable federal regulations and guidelines.

DISABILITY SERVICES

The Office of Disability Services helps students with disabilities meet the academic demands of university life. Academic counseling, assessment, and advocacy services are provided by the Office of Academic Enrichment’s professional staff. Academic accommodations are offered to students with documented disabilities, including physical and learning disabilities. Such accommodations may include, but are not limited to, alternative test administration and academic support services including peer tutors, transcribers, note takers, readers, and computers with adaptive programs.

Disability services assists students in developing self-advocacy skills and advocates for the students with faculty and/or administrators when needed. Since it is the policy and practice of Loyola University to make its programs and facilities accessible to students with disabilities in an integrated manner, the professional staff from the Counseling & Career Development Center; Student Health Service; Physical Plant; library; and Residential Life work in conjunction with the Office of Disability Services to provide a comprehensive support service.

The Office of Disability Services is located on the main campus in the Office of Academic Enrichment, Monroe 405. The director of disability services can be reached by phone at (504) 865-2990 or by e-mail at ssmith@loyno.edu.


1999-2001 Graduate Bulletin

Posted online on October 19, 2001