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Graduate Bulletin 1999-2001

TUITION, FEES, AND FINANCIAL AID

All regular students are assessed tuition and fees on a semester basis.

These fees and the tuition pay for only about 70 percent of the actual cost of operating Loyola for one year. The other 30 percent is made up with funds raised by the Annual Support Program from alumni, friends, faculty, staff, foundations, corporations and revenues from the university endowment.

Applicants for admission to Loyola and students who need assistance in paying for their education are encouraged to apply for financial aid.

TUITION AND FEES

Because of the uncertainty of the economy and budgetary projections, Loyola University reserves the right to change tuition, fees or other charges printed herein. The rates for 1999 – 00 only are listed below.

TUITION

Graduate tuition is assessed according to the graduate program of enrollment.

Communications $429 per credit hr.
Education Counseling $429 per credit hr.
Other Education $275 per credit hr.
Math Teaching $275 per credit hr.
Religious Studies $275 per credit hr.
Business Administration—MBA $501 per credit hr.
Music $429 per credit hr.
City College—Nursing $429 per credit hr.
Quality Management $584 per credit hr.
Loyola Institute for Ministry $275 per credit hr.

FEES

For Beginning Students
Application fee—graduate (not refundable) $20
Acceptance deposit—full-time graduate
(applicable to tuition, 50 percent refundable until July 1)
Campus residents (includes housing deposit). $200
Off campus $100
For All StudentsUniversity Center fee
This fee is dedicated to the partial support of the Joseph A. Danna Center including the cost of utilities, furnishings, maintenance and cleaning of the building as well as the programming activities sponsored by the University Programming Board.
Full-time (9 cr. hrs. or more) $88 per sem.
Part-time (8 cr. hrs. or less) $45 per sem.
Student Government Association fee
This fee supports the operation of the Student Government Association to include funding the internal operations of the SGA and recognized student organizations.
Full-time $28 per sem.
Part-time $12 per sem.
Athletic fee
This fee was levied in response to a student referendum in 1991 and provides the majority of the support of the university’s intercollegiate athletic program supplemented only by fund-raising. No funds from tuition revenue are used to support the athletic program. All students are entitled to free admission to all regular season games by presenting their Loyola Express Card at the entrance.
Full-time $50 per sem.
Part-time $25 per sem.
Yearbook fee
This fee, supplemented only by paid advertisements, supports the publication of the student magazine, The Wolf. Each student is entitled to a copy of each of the four issues published during the academic year.
Full-time $10 fall sem.
Part-time $10 fall sem.
Information Technology fee
This fee provides for unlimited high speed access to the Internet and intranet servers for e-mail, web, news, chat, FTP, TELNET, and on-line library research services. Access to these services is available from anywhere on campus—computer labs, classrooms, common areas, and residence hall rooms.
Full-time $50 per sem.
Part-time $25 per sem.
Contingent fees
Late registration $20
Late payment $100
Transcript $21
Student Health Insurance (cost varies). $495 per year
Cap and gown rental (cost varies) $40 approx.

Students are encouraged to make payments by check or money order made payable to Loyola University. Using their bill remittance stubs, students not wishing to have their social security numbers placed on their payments should contact the Office of the Bursar for available alternative options. Cash transactions are discouraged. A charge of $10 will be assessed for each check returned from the bank. VISA and MasterCard charges greater than $50 will be accepted as payment on the tuition account, but NDSL and Perkins loan payments will not be accepted through credit card charges.

RESIDENCE HALLS

Charges for room and board are due on a semester basis. Room rent is billed along with tuition and fees. The housing contracts are for both fall and spring semesters. Board is voluntary and therefore paid separately.

Room Rates 1999 – 00:   Double Room   Single Room
Cabra Hall   $1,749   $2,427
Room Guarantee deposit       $100
(not refundable but total deposit is applicable to room rent)
$50 is refundable if notified by July 1.

Residence Council fee

This fee applies only to the residents for Biever, Buddig or Cabra Halls and supports the programming efforts and activities of the respective residence councils.

Biever Residence Council fee: $10 per sem.
Buddig Residence Council fee: $10 per sem.
Cabra Residence Council fee: $10 per sem.

Rates apply to the academic semester only. The Christmas holiday period and between semesters are not included in the room charges. Information on accommodations may be obtained from the Office of Residential Life.

Meal Plans (Board)

Loyola’s meal plans are voluntary for graduate students. Those who want the program may contract on a semester or yearly basis for one of the plans. Loyola students have six board-plan options: They may choose nine (9), seven (7), or five (5) meals per week which include either $400 or $600 in Wolf Bucks to use on an a la carte basis. Loyola Dining Services provides nine “all you can eat” meals per week (seven dinners and two weekend brunches). All breakfast, lunch, snacks, and late night meals are offered on an a la carte basis using Wolf Bucks and/or cash. The Gold Level plan provides $600 in Wolf Bucks and the Maroon Level plan provides $400 in Wolf Bucks. The following rates are in effect for 1999 – 00.

1999 – 00 Rates
Gold Level (includes $600 Wolf Bucks)
5 Meals per week $1,420
7 Meals per week $1,438
9 Meals per week $1,472
Maroon Level (includes $400 Wolf Bucks)
5 Meals per week $1,214
7 Meals per week $1,232
9 Meals per week $1,266

Meal plans may be charged to the student account or paid by personal check, VISA, or MasterCard. Checks should be made payable to Loyola University and sent to Box 220, 6363 St. Charles Avenue, New Orleans, LA 70118. For more information on meal plans, please call (504) 865-3428.

Loyola Express Card

A Loyola student identification card, known as the Loyola Express Card, is much more than just an identification card. It is a fast, safe, convenient, and economical way to make purchases all over campus. You simply deposit money into your Express Card account, and then purchases made are deducted from your balance. It has proven to be an excellent method to pre-plan and monitor expenditures.

As long as you have money in your Express Card account, you will be able to make purchases all over campus without carrying cash, checks, or change. Deposits may be made in the Office of the Bursar. The Orleans Room, Loyola Bookstore, Central Reproduction, The Underground, N’awlins Poor Boys, P.J.’s, Smoothie King, Mane Attraction, Pizza Hut, Pine Street Cafe, campus vending machines, and residence hall laundry machines all accept the Loyola Express Card.

BILLING AND PAYMENT POLICY

Incoming students and returning students who have preregistered are mailed a bill for tuition, fees, residence hall charges, and board plans prior to the beginning of the semester. All payments are due 30 days from the billing date unless other arrangements have been made. Accounts not paid by the due date will be placed in a past due status.

Students who are not early registrants, students taking special program courses or continuing education courses, and all international students must pay in full at the time of registration.

A late fee of $100 will be assessed on accounts in past due status. If a bill is not received or if an adjustment should be made to the bill, the student should contact the Office of Student Finance so that payment can be made by the deadline. Students who have not met their financial obligations or made appropriate arrangements through the Office of Student Finance have not officially completed registration and may be subject to removal from enrollment and will not be allowed to register for subsequent semesters. Students whose checks are returned from the bank as unpaid also are subject to removal from enrollment.

Loyola will withhold statements of honorable dismissal, grade reports, transcripts, the diploma, and all other reports or materials until all indebtedness to the university has been paid or until satisfactory arrangements have been made with the vice president for business and finance. No one will be allowed to enroll for subsequent semesters as long as prior financial indebtedness has not been satisfied. It is also the policy of Loyola to withhold transcripts, registration, and diplomas on any student who has defaulted on a Guaranteed Student Loan, Stafford Loan, Direct Loan, Perkins Loan, NDSL, or other student loan. In the event that the delinquent account is placed with an outside agency for collection, all collection costs, attorney fees and court costs incurred will be passed on to the student.

Employer Tuition Reimbursement Program

For evening business working students with employer reimbursement plans, the university will defer payment on 90% of tuition and regular fees. To become eligible for this deferment, the student must submit to the dean’s office a copy of the employer’s reimbursement policy and each semester submit verification on company letterhead of the student’s eligibility in the plan. By the university’s payment due date each semester, a promissory note and information release must be executed in the dean’s office, and 10% of tuition and regular fees plus any other charges must be paid in the Office of the Bursar.

Final grade reports will be released to the student and payment in full will be required thirty days after grades are due in the dean’s office. Other reports, such as transcripts and diplomas, are withheld until the final payment is received.

MONTHLY PAYMENTS

Although Loyola has no monthly payment plan of its own, students may subscribe to one of two plans offered by outside companies.

Academic Management Services and Tuition Management Systems, Inc. offer families several monthly payment options to help make education expenses more affordable. The interest-free monthly payment option enables families to spread all or part of the annual tuition, fees, residence hall charges, and board plans over equal, monthly payments. There are no interest charges, only a small annual fee. This plan includes life insurance protection covering the unpaid balance at no additional cost. Low-interest monthly payment options, including an unsecured loan and a home equity credit line, are also available. Please contact the Office of Student Finance at (504) 865-3337.

REFUND POLICY

A student who withdraws from a course before the end of the term may be entitled to a refund of a percentage of the tuition charged for that course. The university’s general policy on refunds is described below. Federal statute requires an alternate calculation for recipients of federal Title IV financial assistance, and it is described as well.

TUITION—Students who withdraw from the university or from a course may be entitled to a refund of a percentage of their tuition. Students who withdraw must return a completed withdrawal form to the Office of Student Records. Mere cessation of attendance does not constitute withdrawal. The date of receipt of the withdrawal notice by the Office of Student Records will determine the amount of tuition refund. Refunds are a percentage of the tuition payable in the semester in which the student withdraws, not a percentage of the total amount billed. Only tuition is refundable. No refunds are made when a student is suspended or dismissed for academic, disciplinary, or financial reasons. Tuition refunds are made for the normal fall and spring semesters on the following basis:

  1. If formal notice is received within one week after the beginning of the semester, a refund of 100 percent of tuition is made.
  2. If formal notice is received within two weeks after the beginning of the semester, a refund of 90 percent of tuition is made.
  3. If formal notice is received within five weeks after the beginning of the semester, a refund of 50 percent of tuition is made.
  4. If formal notice is received within nine weeks after the beginning of the semester, a refund of 25 percent of tuition is made.
  5. No refunds are allowed after the ninth week of classes.

Since special sessions, short sessions, and summer sessions vary in length, please refer to the academic calendar for those refund deadlines.

Students forced to withdraw for medical reasons should consult the Academic Regulations section of this bulletin for the university’s policy on medical withdrawals.

ROOM—Students who withdraw from the university for any reason are not entitled to any refund on the cost of their room.

MEALS—Students who withdraw from the university may receive a refund on the meal plan, prorated to the date of withdrawal. These refunds must be approved by the university food service.

Tuition Refund Insurance

An elective medical withdrawal insurance plan administered by A.W.G. Dewar, Inc. is offered to full-time students. This insurance provides a refund of 100% of tuition in the event the covered student is forced to withdraw due to illness or accident (60% for mental or nervous disorders). The insurance reimburses the insured for the remaining tuition not refunded by the university’s refund policy described above.

Enrollment forms and descriptive materials are mailed to the student in mid-summer prior to the start of the academic year. More information may be obtained from the Office of Student Affairs.

Alternate Refund Calculation for first-time Federal Aid Recipients

Federal aid recipients who are enrolled at Loyola for the first time (during the initial term of class attendance) and who withdraw before 60% of the term has expired, may be entitled to a statutory pro rata refund of charges—a refund based on the ratio of the remaining weeks in the term divided by the total weeks in the term.

This Federal Refund Policy applies only to recipients of Title IV financial aid who withdraw from all courses during a term, are suspended, or are dismissed; it does not apply to students who merely reduce enrollment. The Federal Refund Policy applies to all institutional charges for tuition, fees and campus housing, and requires that the aid recipient be entitled to the larger of the institution’s traditional refund or the federal alternate refund calculation. The law also provides that the refunded amount be used to reduce federal and other assistance received before being provided to the student.

Additional information on the calculation of refunds (with examples) and the manner in which refunds will be applied against financial assistance received, may be obtained in the Office of Student Finance or the Office of Scholarships and Financial Aid.

Overpayments/Excess Aid

If a credit exists on a student account due to an overpayment, withdrawal, or excess financial aid, a refund may be issued to the student upon request. If the student paid any portion of the bill by credit card, the refund will be issued to the credit card company for the appropriate amount. If the student paid any portion of the bill by personal check, a refund may be issued after the personal check clears. Please refer to the tuition refund schedule above. If a credit results from a combination of financial aid and a credit card payment, the credit card will be refunded. Any form of financial aid (loans, grants or scholarships) will be the priority form of payment to the tuition account.

FINANCIAL AID

The Office of Scholarships and Financial Aid provides information for and administers all aid programs on campus.

TYPE OF ASSISTANCE

LOANS—Long-term, low-interest loans provide students with an opportunity to borrow a part of the costs of education. The loans must be repaid when you are no longer enrolled “at least half time” at an approved school. Borrowers must be able to demonstrate financial need. Student loans are also available to non-needy students, or for amounts that exceed calculated need. Terms are not as attractive as for traditional student loans, because in-school interest payments are required.

MAKING APPLICATION

To apply for financial aid, complete a need analysis report, the FAFSA, readily available from high school guidance offices and college financial aid offices in your own area.

Your Scholarships and Financial Aid file is not considered to be complete and cannot be evaluated until your FAFSA has been submitted and you have been admitted to the university. You may expect a response from Loyola to your request for financial assistance within six weeks after you mail your FAFSA to the processor, provided that you have been admitted to the university.

You are urged to apply well in advance of the beginning of the enrollment period. Offers which can be made before May 1 are considered timely.

HOW MUCH CAN ONE EXPECT?

How much one receives depends upon what a person’s need is. Need is the difference between the cost of education and what you and your family should be able to pay. Loyola bases the student/family contribution upon information provided on the FAFSA.

MAKING SATISFACTORY ACADEMIC PROGRESS

Students receiving scholarships and/or other financial assistance have the responsibility to make normal progress toward graduation and completion of their program of study. Recipients of assistance who habitually withdraw from classes or who habitually receive grades which show the course work was not completed may be judged as not making progress.

All recipients who are in danger of losing financial aid eligibility for failure to make progress will be personally warned in writing of the conditions to be met in order to maintain progress. Recipients who fail to meet the terms of the warning will lose the right to participate in all financial aid programs until such time as they will have demonstrated, at their own expense, that they are capable of completing their course of study in an orderly manner. Additional information is available on request in the Scholarship and Financial Aid Office, Marquette Hall, Room 110.

Federal regulations now also require that all recipients of federal assistance who have completed four terms of study have a grade point average that will permit them to graduate. Students beyond the four terms whose average is below this level must be denied access to all federal aid programs until the required grade point average has been regained.


1999-2001 Graduate Bulletin

Posted online on October 19, 2001